Credential lapses are silent. Until they're not.
Healthcare compliance doesn't send calendar invites. It sends state board audits.
The Spreadsheet Trap
Your current 'system' is a shared Google Sheet. You update it when you remember. Staff emails about license renewals go to their personal inbox, not yours. One day you realize Dr. Martinez's DEA registration expired two weeks ago.
The Notification Gap
You set a Google Calendar reminder once, two years ago. That calendar is now buried under 400 other events. The reminder fired at 8am on a Tuesday when you were in a patient coordination meeting. It's now June and the reminder was for April.
The Compliance Audit
Your state board shows up for an unannounced audit. Two staff members have expired licenses. Your practice gets a notice of deficiency. You're scrambling to explain what happened. The answer is: nothing happened. That's the problem.
One dashboard. Every credential. Zero surprises.
LicenseGuard gives every credential on your team a status — green, amber, or red. You know exactly where you stand every morning before your first patient walks in.
Everything a practice manager needs. Nothing they don't.
All Credentials, One Place
State medical licenses, DEA registrations, malpractice insurance, board certifications, BLS/ACLS, CME hours — all tracked in one dashboard.
90 / 30 / 7 Day Alerts
Get email reminders automatically at 90 days, 30 days, and 7 days before any credential expires. Optionally CC the staff member directly.
Green, Amber, Red — At a Glance
Your team's compliance status in 5 seconds. If something needs attention, it's visually obvious.
Built for Medical Roles
Add a Nurse Practitioner and LicenseGuard suggests the credentials NPs typically need.
Track Your Whole Team
Starter tracks 5 staff. Professional tracks 20. Agency tracks unlimited. Scales with you.
Audit-Ready at Any Time
Export a complete credential status report — ready for state board audits or insurance renewals.
Up and running in under 5 minutes
Add Your Team
Enter your staff members and their roles. Takes 2 minutes for a practice of 10.
Track Their Credentials
Add each credential with an expiry date. LicenseGuard pre-suggests the right credential types for each role.
Stay Automatically Alerted
You're done. LicenseGuard monitors everything and emails you well before anything expires.
Practice managers sleep better with LicenseGuard
practices protected
credentials tracked
alert delivery rate
“We had three credentials expire in one week before I found LicenseGuard. I was managing it all in a spreadsheet I barely opened. Now I get an email at 90 days and I actually have time to deal with it.”
Jennifer R.
Office Manager, Family Practice Clinic
Indianapolis, IN
“The dashboard is exactly what I wanted. I open it Monday morning, I see green across the board, I move on. When I see amber, I click and fix it. That's the whole workflow. Simple.”
Marcus T.
Practice Manager, Urgent Care Group
Austin, TX
“Our malpractice insurance requires verified license status for every provider. LicenseGuard made our annual audit last 20 minutes instead of a full day of scrambling.”
Patricia L.
Administrator, Behavioral Health Practice
Phoenix, AZ
Protect your practice for less than a coffee a week
🎉 14-day free trial — Full Professional access — No credit card
Starter
Solo physicians or micro-practices
Billed annually (save $24/yr)
- Up to 5 staff members
- All credential types (Big 5 + custom)
- 90/30/7 day email alerts
- Color-coded compliance dashboard
- Mobile-responsive
- Email support
- CME hour tracking
- Audit-ready reports
- Multi-state tracking
Professional
Small-to-medium private practices
Billed annually (save $120/yr)
- Up to 20 staff members
- Everything in Starter
- CME hour tracking
- Audit-ready compliance reports (PDF)
- Full multi-state license tracking
- Priority email support
- CC staff on their own alerts
- Multi-practice
- Dedicated onboarding